To understand why scheduling is a very important aspect of management, let us just assume that an employee spent 10 minutes in a day without any assignment – because of a scheduling lapse. The amount of idle time, taking the total working days to be 260, works out to 2600 minutes in a year or about 43 hours per employee. Multiply that with the number of employees and what they get paid per hour – on average – and you will know what the company could lose in dollar terms!
As the size of the organization keeps increasing in size, a point comes when scheduling the workforce manually becomes well nigh impossible. Human resources strategy has recognized this and given rise to many solutions which help to schedule the workforce effectively, across multiple departments and global locations. In this process, they achieve multiple goals, ranging from reduction of cost to complying with contracts and mandatory regulations. This aspect becomes all the more crucial when scheduling the contingent workforce.
VMS solutions are designed specifically to help organizations avoid losses from ineffective scheduling of workforce, while ensuring that any compliance related risk is mitigated. They manage the staffing services of a company from requisition to billing and reviewing, while providing reports covering all aspects of vendor performance, compliance, spend and performance.
The VMS tracks the organizations contingent workforce utilization across departments and locations and tracks spend and efficiencies in scheduling the workforce. It helps meet the requirements and identify redundancies and aggregates vast amounts of data into reports that help not only to manage the contingent workforce but also to schedule it and maintain all records and audit trails to help ensure that there is no class action suit for labor misclassification over non-payment for overtimes and meal times.
The VMS automates the time and attendance process, creating automated rules to ensure that each minute of work and over-time is classified according to regulations. Schedules are integrated with time clocks to prevent early punches and late work is recorded and compensated for appropriately. Proper meal breaks are built into the system. In short, the VMS exactly implements all regulations around the issue of paying overtime, at appropriate rates and according to the definition of work circumstances classified as overtime, releasing the organization from a whole lot of agonizing over understanding complex rules and implementing them through manual processes resulting in issues with adequate performance on certain days; for e.g. due to shortage of manpower. All records are maintained digitally and are accessible on demand.
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